VIAD Corporate Accounts Billing Coordinator in Las Vegas, Nevada
This position will service the sales organization, operations and our customers in client specific billing of our products and services. Duties include: timely, accurate and complete billing of various revenue lines including: completeness of billing files to ensure appropriate labor tickets, freight/weight certifications, 3rd party vendor services are clearly accounted for services as ordered and/or contracted. You will interact with GES offices across the U.S., your colleagues and multiple departments to ensure accuracy of billing information, creation of exhibitor/show files (pre- and post shows) and compliance with audit standards for billing and SOX compliance. This position requires excellent communication skills, team work, service orientation, high degree of accuracy and organization combined with high proficiency in multitasking and keeping to tight billing and month end timelines.
Audit customer files in accordance with established procedures and produce timely client specific invoices for products and services within days to invoice metrics /productivity standards.
Ensure veracity of pricing, labor hours, vendor invoices, products and services to price lists and contracts (where applicable) to begin the audit process.
Upload and verify all change orders and proposals into GBMS.
Create file folder and update Contract Status Report for the job as proposals are processed and uploaded.
Verify NSD/EXPO/Logistics approvals. Make any labor cost moves that are necessary.
Ensure approval signatures from both the Project Managers and Account Managers. Process DWO/Lost jobs.
Verify all POs have been closed and if not, work with correct department to reach resolution.
Verify all rates populate correctly.
Verify all costs have been applied to the job in the correct location.
Recalculate cost and revenue after every change.
Resolve any bill rate/missing cost errors.
Document and log any revenue opportunities and errors captured during the billing audit process and ensure approval is received for any price and/or service deviations .
For contracted billing, route invoice draft and work with sales and operations to ensure that invoice draft is accurate and confirmed/approved. Interface with show site personnel, sales, clients, operations, other internal colleagues to compile accurate billing records and effectively solicit timely information for billing completeness.
Reconcile the invoice to AR for balances due upon billing if client does not have credit terms.
Create, maintain, complete and ensure full record keeping of client/exhibitor billing files in hardcopy and electronic form per company policy, for Sarbanes-Oxley compliance purposes and as directed.
Perform duties in compliances with GES policies, procedures and regulations .
Participates in Corporate initiatives related to major systems automation and process improvements.
Develop/maintain professional relationships with your unit/team, Operations, Sales, Corporate, accounting and other departments.
Perform other duties as assigned.
2 years college level coursework in related field (Accounting, Finance, Economics or Business Admin). Minimum 2 years billing experience required.
1 Year Industry Experience Highly Preferred.
Minimum 2 Years PC Skills required with MS-Office including intermediate level proficiency in Excel, Word and Outlook Email.
Excellent professional interpersonal skills, communication and writing skills.
High proficiency in multitasking and keeping to tight timelines
Advanced organizational skills
Long periods of sitting and computer work
Able to read small print reports
Overtime hours required often throughout the year (during the week and on Saturdays)
Vacation blackout during November and December (except designated Holidays)
Job ID # (iCIMS): 2018-10550
External Company Name: VIAD Corp.
External Company URL: http://www.viad.com/